Move-ins without the chaos.
Carepath orchestrates every step of a senior living move-in — from paperwork and AI-assisted document intake to room readiness and staff handoffs — so no resident arrives to an unprepared home.
$3K/month
recovered from missed agreement signatures
34.8%
of families delay move-ins due to trust concerns
30+
move-ins per month, now orchestrated automatically
Built for senior living operators
The numbers don't lie
Senior living communities lose thousands every month to broken move-in processes.
Lost from unsigned residency agreements — at a single community
Of families say trust gaps make them delay or reconsider move-ins
Of communities flagged communication failures as their top gap
Communities that move faster close more residents. Carepath makes fast possible.
From chaos to coordinated in three steps.
Carepath replaces your printed checklists, sticky notes, and spreadsheets with a single coordinated workflow.
AI Document Intake
Scan or upload resident paperwork — POAs, physician orders, state forms. Carepath extracts the data automatically and routes tasks to the right people.
Role-Based Task Assignment
Every department gets their checklist automatically: dining prep, room readiness, maintenance, wellness. No more 'I didn't know they were moving in.'
Real-Time Status & Audit Trail
Track every step to completion. Every signature logged. Every handoff recorded. Built-in compliance documentation from day one.
Every tool an admissions team needs. None of the configuration.
Generic platforms make you configure move-in workflows from scratch. Carepath already speaks your language.
AI Document Processing
Extract data from scanned POAs, physician orders, and state forms automatically. No manual re-entry.
Smart Move-In Checklist
Pre-built templates for assisted living, memory care, and independent living. Ready in 10 minutes, not 10 days.
Compliance Logging
Every task completion timestamped and logged. Audit-ready records built into every move-in by default.
Family Status Portal
Give families real-time visibility into what's been completed and what's next. Reduce 'where are we?' calls by 80%.
Cross-Department Coordination
Dining, maintenance, wellness, and admissions all on the same page. No more day-of surprises.
Works Alongside Your EHR
No rip-and-replace. Carepath sits alongside PointClickCare, MatrixCare, and others. Export/import or API.
The difference Carepath makes on move-in day.
Without Carepath
- Printed checklists and sticky notes — things fall through the cracks
- Departments find out about move-ins the morning of
- Families repeat the same information to three different staff
- Missing signatures discovered during state audits
- No single owner when tasks go incomplete
- $3,000+/month in missed charges from unsigned agreements
With Carepath
- Every task assigned, tracked, and timestamped automatically
- All departments notified with their specific checklist 48 hours out
- Family portal gives real-time status — zero repeat calls
- Compliance documentation built-in from day one
- Clear ownership for every step of the move-in
- Every residency agreement signed before move-in day
Built for the people who make move-ins happen.
“We used to have post-it notes everywhere on move-in day. Carepath changed that completely — everyone knows exactly what they need to do and when.”
Sarah M.
Admissions Director, 85-bed Assisted Living
“The AI document intake alone saves us two hours per move-in. We stopped chasing down paperwork and started focusing on the resident.”
James T.
Executive Director, Memory Care Community
“Our families used to call us constantly asking what was happening. Now they check the portal and we hear back how organized we seem.”
Patricia L.
Move-In Coordinator, CCRC
Simple, transparent pricing
Plans that grow with your community.
No six-month implementation. No hidden fees. Start with a demo and be live in days.
Starter
For smaller communities getting started
$199/mo
- Up to 10 move-ins/month
- AI document intake (10 docs/mo)
- Role-based task assignment
- Compliance logging
- Email support
Professional
For growing communities with high move-in volume
$399/mo
- Unlimited move-ins
- AI document intake (unlimited)
- Family status portal
- Cross-department coordination
- Priority support + onboarding
Enterprise
For multi-site operators and large CCRCs
Custom
- Everything in Professional
- Multi-site management
- EHR integration (PointClickCare, MatrixCare)
- Dedicated success manager
- Custom compliance templates
FAQ
Questions we hear from admissions teams.
Ready to end move-in chaos?
Join senior living communities replacing spreadsheets and sticky notes with Carepath. Request a demo — we'll have you live in days, not months.
No long-term contracts. No implementation fees. Cancel anytime.